Executive Assistant

Are you an experienced Executive Assistant with fantastic time-management and organizational skills? Are you ready to join an incredible foundation making a difference in Washtenaw County? If so, read on! 

About Us  
The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the US. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County.   
 
To learn more, visit www.aaacf.org.  
 
Don’t check off every box? – Apply Anyway!  
Statistics show that marginalized groups - such as women, LGBTQ+, and people of color – are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging – so if you’re excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role!  
 
About the Role  
The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO.  

This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF’s strategic priorities. 

Key Responsibilities

• Manage the President/CEO’s calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events. 
• Prioritize and organize email communications, flagging critical items and ensuring timely responses. 
• Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements. 
• Coordinate travel arrangements and maintain accurate records of memberships and subscriptions. 
• Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications. 
• Maintain board rosters, compliance forms, and orientation resources. 
• Oversee the board portal and ensure accessibility and accuracy of governance documents. 
• Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement. 
• Maintain strict confidentiality of sensitive information. 
• Represent AAACF’s mission and values in all interactions, ensuring professionalism and responsiveness. 

About You 

• A bachelor’s degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required.  
• Experience supporting C-level executives and coordinating governance or board activities.  
• Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools. 
• Proven ability to manage complex schedules, confidential information, and competing priorities. 
• Exceptional verbal and written communication skills. 
• Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required. 

Benefits  
The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.